Standards Compliance Unit - Admin Support - Part Time
Trócaire, Ireland

Description

Trócaire is an INGO. We work with local partners in the world’s most at-risk communities

and with people in Ireland to tackle the underlying causes of poverty and injustice and

respond to the crises they create.

Together we bring about positive and lasting change for a just world.

Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East.

With the support of the generous people of Ireland, we work towards five goals:

- Defend Human Rights and Promote Access to Justice;

- Achieve Climate amp; Environmental Justice;

- Ensure Women amp; Girls’ Protection, Voice amp; Influence;

- Save Lives and Protect Human Dignity and

- Mobilise the Public on the island of Ireland to achieve Global Justice.

Our work is rooted in Catholic Social Teaching and in our values of Solidarity, Courage, Participation, Perseverance and Accountability.

Reporting to the Supply Chain amp; Logistics Manager this is a Fixed Term Part-Time (3 days per week) Contract for 12 monthsand is based in Maynooth[1] within the SCU unit of the Corporate Service Division. A minimum of one day per week (every Monday) is required in the office. For the other working days, an application can be made for hybrid working under our hybrid working policy and will be reviewed in line with the SCU team agreement.

Safeguarding Programme Participants-Children amp; Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening (e.g. police/garda vetting, counter terrorism and anti-trafficking). Trócaire also participates in the Inter Agency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.

Key Duties amp; Responsibilities

Central Admin Support

• Be Trócaire’s focal point regarding travel bookings. This includes acting as the day-to-day contact with our dedicated travel management provider, assisting the supply chain manager in providing oversight on all travel bookings and booking flights and assisting bookers where/if required.
• Administer centralised contracts including (but not limited to) archiving, shredding, translations and interpretations, stationery and office supplies, taxi services and hotel/accommodation bookings.
• Support the supply chain manager with updating and consolidating various procurement related data including supplier registrations, contracts, GDPR agreements, derogations, and collating reports.
• Quarterly carbon data collection and reporting.
• Provide various other administrative tasks for Trócaire including preparing requisitions and POs in Agresso, data entry into salesforce and other.
• Cover reception desk duties on a rotation basis and for at least one day per week including welcoming visitors and receiving donations and deliveries.
• Leading: Reflecting our values of Participation amp; Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity to achieve our organisation’s objectives.
• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation amp; Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
• Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly amp; with integrity; acknowledging Trócaire’s reputation in the use of resources.
• Delivering Results: Reflecting our values of Accountability amp; Perseverance, getting a quality job done through effective performance, planning and decision making.
• Continual Improvement amp; Learning: Reflecting our values of Participation amp; Courage, constantly looking to learn and develop self, emp

Job Rewards and Benefits