Project/Change Manager (HRIS) - 4 month contract
Trócaire, Ireland
Job Description
Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured and rights are respected; basic needs are met and resources are shared equitably; people have control over their own lives; those in power act for the common good.
HR functions with strong processes and systems are regarded as twice as effective and efficient and are leaner that those that do not invest in such processes and systems. Without business information, we cannot transform, adapt, respond or change our organisation to deliver on our People Strategy to Build a people focused, agile global organisation
To realise this vision will require significant change in terms of our HR processes and supporting platforms.
Trócaire is seeking a seasoned Project/Change Manager to lead on and deliver this project from planning, process and systems development, up to the migration of our global teams to the new ways of working, processes and systems.
The Project/ Change Manager (HRIS) will work in partnership with the Human Resources and Enterprise Systems Team in the Corporate Services Division, with colleagues in the Ireland and International Divisions (members of Country Management Teams globally) and with our platform partner Strandum.
Reporting to the Head of HR this is a Part Time (3-4 days per week) Fixed Term Contract for 4 months and is based in Maynooth Co. Kildare[1].
Safeguarding Programme Participants-Children amp; Adults
Trócaire is committed to Safeguarding people within our programmes from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Key Duties amp; Responsibilities
- Responsible for the production, management and delivery of a project plan (in consultation with others) and oversight and management of all project management routines including Risks, Lessons Learnt, etc.
- Keeping the Project Board, Working Group(s), key Stakeholders and third parties on track with their respective deliverables and ensuring that all parties are collaborating and engaging with one another as required. Ensuring decisions are reached, upheld and process is moved at appropriate pace.
- Ensuring the governance structure is functioning (through collaboration with Executive Leadership Team Project Sponsor) and supporting Project Governance with relevant updates, information to support decision-making, etc.
- Outlining the time commitments and requirements of all the stakeholders[2] and ensuring managers and staff are freed up for the required period and are available.
- Responsible for oversight of the external third parties, ensuring that they are delivering on their agreed scope of work and engaging in a productive and contextually appropriate manner with a diverse range of stakeholders.
- Planning, implementing and overseeing the required change management that maximises staff participation and engagement and minimises resistance ensuring project success.
- Devising a communications strategy and ensuring updates and reports are received by the various groups at regular intervals and that they have the information they need to make decisions.
- Agreeing orientation and training needs of Human Resources, Country Management Teams, Line Managers and Employees globally and collaborating on training modules to facilitate appropriate roll out.
- Leading: Reflecting our values of Participation amp; Accountability, acts to inspire and lead others to achieve their potential, demonstrating Trócaire’s values with integrity in order to achieve our organisation’s objectives.
- Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations and other external organisations. Getting our message across with impact.
- Collaborating: Reflecting our values of Participation amp; Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect.
- Stewardship of Resources: R